New York State High School Football Coaches Association (NYSHSFCA)

Effective Date: April 20,2026

The New York State High School Football Coaches Association (“NYSHSFCA,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide through our website and related services.

This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

Information We Collect

We collect information in two ways:

A. Information You Provide Voluntarily

When you interact with our website, you may provide:

-Name

-Email address

-Phone number (if applicable)

-Organization or school affiliation

-Payment information (processed securely via third-party providers)

-Any other information submitted through forms, registrations, or memberships

Data Collection Methods:

-Signup forms

-Event registrations

-Membership applications

-Contact forms

B. Information Collected Automatically

When you visit our website, we may automatically collect:

IP address

Browser type and version

Device type

Pages visited and time spent on site

Referral source

Cookies and tracking data

How We Use Your Information

We use your information to:

-Process registrations, memberships, and purchases

-Communicate with you (updates, confirmations, support)

-Send marketing and promotional content (you may opt out anytime)

-Improve website performance and user experience

-Analyze usage trends and engagement

-Maintain the security and integrity of our platform

Legal Basis for Processing

Where applicable under laws such as GDPR, we process your information based on:

-Consent: When you opt in to receive communications

-Contractual Necessity: To fulfill registrations, memberships, or purchases

-Legitimate Interests: To improve services, prevent fraud, and operate effectively

Data Sharing & Third Parties

We do not sell your personal data.

We may share your information with trusted third parties, including:

Payment Processors: such as Stripe

Analytics Providers: such as Google Analytics

Email/Marketing Platforms: (e.g., Mailchimp or similar tools)

Advertising/Tracking Tools: such as Meta Pixel

These third parties only access data necessary to perform their services and are obligated to protect your information.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

-Improve website functionality

-Understand user behavior

-Support marketing and advertising efforts

You can control or disable cookies through your browser settings. Disabling cookies may affect certain features of the website.

Data Retention

We retain personal information only as long as necessary to:

-Fulfill the purposes outlined in this policy

-Comply with legal obligations

-Resolve disputes and enforce agreements

When data is no longer needed, it is securely deleted or anonymized.

Your Rights

Depending on your location, you may have the right to:

-Access the personal data we hold about you

-Request correction of inaccurate information

-Request deletion of your data

-Object to or restrict certain processing

-Withdraw consent at any time

-Request a copy of your data (data portability)

To exercise these rights, contact us at:

Security Measures

We implement reasonable administrative, technical, and physical safeguards to protect your personal information.

While no system is completely secure, we take appropriate steps to protect your data from unauthorized access, disclosure, or misuse.

International Data Transfers

If you access our website from outside the United States, your information may be transferred to and processed in the United States or other countries.

We take appropriate measures to ensure your data remains protected in accordance with this Privacy Policy.

Children’s Privacy

Our website and services are intended for coaches, educators, and adults.

We do not knowingly collect personal information from children under the age of 13. If we become aware that such data has been collected, we will take steps to delete it promptly.

Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us:

Email: